Enrollment & Graduation
Program Enrollment
When a Student Applicant is admitted and enrolled, Edvronix creates a Program Enrollment record. This is the core record linking a student to their current academic program.
Setting the Tuition Fee
After enrollment is created, set the monthly fee:
- Open the Program Enrollment record
- Find the Tuition Fee field (
custom_tuition_fee) - Enter the monthly tuition amount
- Optionally set Monthly Total Fee (
custom_monthy_fee_) for the combined monthly charge - Save
This fee is automatically applied to all future Sales Invoices for this student.
Student Graduation
Edvronix adds a graduation workflow to the Student doctype that prevents accidental re-activation of graduated students.
Graduating a Student
- Open the Student record
- Click Graduate Student
- Enter the Certificate Number and Graduation Date in the dialog
- Click Confirm
The student's status is set to Graduated. The record is preserved for reporting (see Graduated Students Report) but is locked against re-activation.
Why It's Locked
Without this safeguard, it's easy to accidentally re-enable a graduated student while searching for a current one with a similar name. The graduation lock prevents this and ensures graduated students remain in a clean, final state.
Graduated Students Report
Go to Edvronix App → Reports → Graduated Students Report to see all graduated students with their certificate numbers, graduation dates, and last enrolled program.
Student Strength Report
The Student Strength Report shows current enrollment counts broken down by program, class, gender, or any combination. Useful for capacity planning and government submissions.
Go to Edvronix App → Reports → Student Strength Report.
B-Form Attachment
Edvronix adds a B-Form Image field (custom_bform_image) to the Student record for storing the scanned copy of the child's B-Form (Pakistan national identity document for minors).
To attach: open the Student record → B-Form Image field → upload the scan.