Student Admission
The Admission Workflow
Edvronix uses the standard Frappe Education Student Applicant doctype for admissions, enhanced with additional fields and automation.
Step 1 — Create a Student Applicant
- Go to Education → Student Applicant → New
- Fill in the applicant's details:
| Field | Notes |
|---|---|
| First Name / Last Name | Used for auto email generation |
| Date of Birth | — |
| Gender | Used for cost center assignment on invoices |
| Program | The program they are applying for |
CNIC No (custom_cnic_no) | Applicant's CNIC number (added by Edvronix) |
Remarks (custom_remarks) | Admission notes |
- Click Save
Auto Email Generation
On save, Edvronix automatically generates a student email address in the format:
firstname+lastname+number@school.edu.pk
The domain (edu.pk) is configurable in Edvronix Settings → Student Email Domain. The number suffix ensures uniqueness — if ali.khan@school.edu.pk is taken, the next student gets ali.khan1@school.edu.pk.
The generated email is written back to the Student Applicant record automatically. No manual action is needed.
Step 2 — Progress Through Admission Workflow
Use the workflow state on the Student Applicant to track the applicant's status:
- Applied → Interview → Admitted → Rejected
Step 3 — Enroll as Student
Once admitted, click Enroll to create a Student record from the applicant. This also creates a Program Enrollment — set custom_tuition_fee on the enrollment at this point.
Admission Form Print Format
The Admission Form print format (A4) is available on the Student Applicant doctype:
- Student information and photo
- Guardian name, CNIC, and contact details
- Document checklist for staff to tick off (Birth Certificate, B-Form, etc.)
- Office-use section for the admissions team
To print: open the Student Applicant → Print → select Admission Form.
Bulk Admission Summary
Use the Admission Summary Report to see how many applications were received, admitted, and rejected in a given period. Go to Edvronix App → Reports → Admission Summary Report.